A Wedding Day in the Life: Behind the Scenes of a Perfect Hill Country Wedding
- hiddengemofgruene
- 1 day ago
- 5 min read
If you follow the Hidden Gem of Gruene on social media, then you know how much we love a day-in-the-life! Our venue managers love capturing behind-the-scenes moments of the day, while also ensuring your event runs smoothly! From dreamy outdoor ceremonies under the oaks to golden-hour portraits at the ceremony garden, Hill Country weddings are filled with beauty, joy, and unforgettable memories. But behind every smooth, stress-free celebration is a team of dedicated venue staff working quietly in the background to make the magic happen! Ever wondered what goes on before the music starts and the champagne is popped? Welcome to a behind-the-scenes look at what a day at a Hill Country wedding venue looks like!
Pre-Wedding Prep: Setting the Stage
Long before the first guests arrive, our team is already in motion. When our venue host pulls in, they are already prepped and ready for your event, as we make sure the same venue host who was at your walkthrough leads your wedding day! Doors are unlocked, ensuring every space is open and accessible for vendors upon their arrival. We prep the coffee bar in the bridal suite and the poker table in the groom's suite, ready to welcome our next Hidden Gem couple! All interior lights are flipped on, and scent diffusers begin filling the air with soft, welcoming fragrance. It’s all about setting the tone the moment someone walks in.
That perfect climate sweet spot ensures guests stay comfortable, flowers stay fresh, and nerves stay calm.
Next, our team checks every restroom to restock toilet paper, soap, and paper towels, because no one should have to worry about that on their wedding day.
Meanwhile, the bridal suite is prepped with fresh coffee supplies to keep everyone energized and happy during hair, makeup, and those first teary-eyed toasts with the bridesmaids. We check the floor plan, review the event file, and gather all venue-provided decor listed in the planner’s notes. From candle holders to arches and signage, everything is set out, accounted for, and styled just right. We love the look on the bride and groom's face when they see their vision come to life!
Then come the vendors. The team checks in every vendor—from florists to DJs to bartenders—discussing expectations, setup timelines, and their check-out procedures. We also receive a detailed copy of the wedding timeline from the planner, so we’re completely in sync with every special moment on the schedule. Making sure your vendors are all on the same page is important; that is why we are proud to have strong relationships with many excellent Texas Hill Country vendors. Finally, it’s time to set up the ceremony site. Chairs, arch, aisle decor—it all comes together in harmony.
Mid-Wedding Magic: Staying on Point
Once the ceremony starts, our work is far from over. This is when the real-time orchestration kicks in.
As the couple says “I do,” we begin the takedown of the ceremony site, quietly, quickly, and without disrupting the mood. This helps keep transitions seamless and spaces tidy. If you want to transition to tables for your guests to sit outside, we can make it happen! As the reception flows, we go into work mode, doing reception walkthroughs, checking with the planner, and refreshing the restrooms! When the sun dips below the Hill Country horizon, we flip on the patio and string lights, adding warmth and sparkle to the evening’s ambiance. Our guests love to enjoy the oak-lined garden and hang out under the setting sun!
Making It Special - All the Details Matter
During special moments, like first dances and toasts, our team is there to adjust lighting levels to create just the right mood. Don't forget, uplighting is included in your Hidden Gem venue rental, so our team can change the tones of your uplighting for your dances! And throughout the night, someone is always working on filming content for social media (because, yes, even behind-the-scenes needs its moment in the spotlight!). Thankfully, our team always sends over an album of photos and videos of your big day for you to enjoy before you get your professionals!
It’s More Than Just a Wedding Day
Hosting a wedding at a New Braunfels wedding venue is about more than offering a beautiful location; it’s about providing peace of mind. From the first unlocked door to the final farewell, we’re here to handle the behind-the-scenes details that make your wedding day feel effortless. The last thing you want on your big day is to have to worry about anything but being surrounded by people you love, marrying the one you love! So while your guests are sipping cocktails and dancing under the stars, know there’s a quiet team of people making sure every light is dimmed, every trash bin is empty, and every moment stays as magical as you imagined. Because this is what it means to be part of a Hidden Gem wedding: thoughtful, intentional, behind-the-scenes service that lets you fully enjoy your best day ever.
Check our other blogs to see Hidden Gem love stories, what's included when you book the most beautiful venue in Gruene, and see how other couples have transformed the space! Want to see more of what goes into our weddings? Follow us on Instagram @hiddengemofgruene for exclusive BTS content, inspiration, and real Hill Country love stories!
We hope to use our platform to create awareness for the value of supporting locally owned wedding venues. You can help support amazing locally owned wedding venues across the country by writing a Google review, following their social media accounts, and referring locally owned wedding venues whenever you have the opportunity. We sincerely appreciate your support and want to share a shout-out to some of our wedding venue owner colleagues around the country. Please consider a locally owned venue; you can find locally owned wedding venues featured on this wedding venue map.
Thank you all so much for reading our blog. As a locally owned wedding venue, we take great pride in creating an experience for all of your guests. That’s why customer service and attention to detail are amongst our top priorities at the Hidden Gem of Gruene. From our friendly and knowledgeable Venue Hosts to our Security and Vendors that represent our venue, we strive to always give you the best of the best. Our venue hosts are more than just hosts; they are actually professional and experienced wedding planners who truly understand the logistics of how a wedding and event should flow. Our team comes with a lot of experience in local & destination weddings. Our vendors are vetted and only make the vendor list after completing 30 plus successful weddings here at the Hidden Gem of Gruene. Because we understand the “how to” in weddings, we know what the couples are truly looking for. When it comes to guest experiences, we understand how important safety and convenience are for our couples’ guests. Most of our couples have family traveling from hours away to states away. That is where our onsite resort makes the Hidden Gem of Gruene the perfect destination wedding venue in the Texas Hill Country. The convenience of having your wedding and lodging in the same place is why couples love saying their “I Do’s” at the Hidden Gem of Gruene. To book your next tour of our Texas Hill Country Wedding Venue, make sure to contact us today. For all your wedding inspiration for your dream destination wedding venue, make sure to follow us on Instagram, Facebook, TikTok, YouTube, & Pinterest! Keep an eye out for our stories! Lots of behind-the-scenes & your perfect chance to get to know the entire team!
Creating unforgettable moments, one beautiful wedding at a time. Your dream wedding starts here, Joey and Katie Medellin, Hidden Gem of Gruene